Vehicle Management System

In industrial environments where safety, control, and operational efficiency are paramount, the ability to manage vehicle access effectively can have a significant impact on overall security. VuLeTech, a Vietnam-based industrial solutions provider working with global manufacturing giants such as Unilever, Nestlé, PepsiCo, and Coca-Cola, faced this challenge head-on.

With factories operating on tight schedules and strict safety protocols, VuLeTech needed a secure, intelligent, and scalable system to control vehicle entry, verify driver identity, and ensure real-time monitoring across multiple industrial sites. To meet this need, MLTech Soft developed an AI-powered Vehicle Management System that is now a core component of factory security operations for several multinational clients.

The Challenge: Manual Access Control and Fragmented Security Data

As the security demands of manufacturing plants increased, VuLeTech identified several weaknesses in traditional vehicle access control systems:

• Manual verification procedures: Security guards relied on paper logs and ID checks, which were slow, prone to errors, and difficult to audit.

• Limited real-time oversight: Management teams had no centralized way to monitor vehicle movement across multiple factory locations.

• No integration with digital systems: The lack of connectivity between security checkpoints and management software meant incidents could not be tracked efficiently.

• Diverse vehicle and driver types: The system needed to handle a wide variety of vehicle formats—from motorbikes to trucks—and ensure fast, accurate driver verification.

• Urgent deployment timelines: VuLeTech required a solution that could be implemented quickly across factories with minimal disruption to daily operations.

Security wasn’t just about perimeter control—it was about enhancing the efficiency and reliability of access workflows across a nationwide network of critical facilities.

The Solution: AI-Based Recognition System for Vehicles and Drivers

MLTech Soft designed and implemented a comprehensive AI-powered Vehicle Management System that merges cutting-edge recognition technologies with intuitive, on-the-ground usability—tailored for demanding factory environments.

At the heart of this solution are several core components that work seamlessly together to enhance security and streamline access control:

• License Plate Recognition (LPR): The system uses advanced AI algorithms to detect and recognize license plates across multiple vehicle types—even in varying lighting or weather conditions.

• Facial Recognition for Drivers: Drivers are identified and matched against an internal database using on-device facial recognition, improving accuracy and reducing identity fraud.

• iPad Mobile App for Security Guards: Guards use a custom-built app to scan vehicles and drivers at entry points, log access events, and sync data instantly to the central system—even in offline mode.

• Web-Based Admin Portal: Factory and security managers can access a real-time dashboard that displays vehicle logs, driver information, camera captures, and alerts for unauthorized attempts or anomalies.

The system’s modular and scalable architecture allows for rapid deployment across multiple locations. Hosted on a secure infrastructure, it is engineered for reliability in high-traffic, mission-critical environments.

The Result: Smarter Factory Access with Real-Time Oversight

Since going live, the Vehicle Management System has been successfully deployed across several VuLeTech client sites, including large-scale manufacturing facilities operated by global brands. Its implementation has led to notable improvements in both operational efficiency and access security.

Among the most impactful results are:

• Reduced verification time at factory gates, thanks to automation and AI-powered matching

• Higher accuracy in driver identification and vehicle recognition, minimizing unauthorized access attempts

• Improved data visibility, enabling centralized monitoring of vehicle activity across all sites

• Faster incident response, with alerts and detailed logs accessible in real time for audits and compliance

• Seamless scalability, allowing VuLeTech to roll out the system to new client locations quickly and with minimal overhead

By blending advanced AI with user-focused design, MLTech Soft has helped VuLeTech establish a robust and modern standard for industrial access control.